Key Contacts

As well as the people who will be working with you to deliver your Community Games, there are other groups who should be told about the event, and also those who will have a specific interest in it:

- Local councils
- Community group leaders (e.g. scout groups, faith groups etc)
- Venue/facility managers
- Public authorities – local police/ambulance/fire brigade
- Any person or organisation that has donated funds to the Community Games
- Local sports groups
- Local schools

This is a good time to ask yourself some questions:

Key questions:
- Can you involve any of these other interested groups in the organisation of your Community Games?
- Where do you want to hold your Community Games and who is in charge of the land or facility?
- Can local authorities give you facilities free of charge or offer you in-kind support?
- Can any individuals or organisations make financial contributions to the Community Games, and if so are they expecting anything in return?

Top tip:
Arrange a meeting with everyone who is involved or has an interest in your Community Games to ensure that interests are taken into account and concerns are addressed.

Below is a more detailed list of people that you should consider contacting, to make your planning process smoother:

Council contacts:
Events/parks department
Licences department
Highways department
Emergency services:
Local ambulance service
Local fire department
First Aid providers, e.g. St John Ambulance
Local clubs/groups:
Youth clubs
Sports clubs
Dance groups
Faith groups
Disability focus groups
Community groups – scouts/guides
Arts centres
Local contacts
Leisure centre managers
Volunteer coordinators
Partnership development managers
Local shops/dentists/community centres
Community associations

Top tip:
Compile a list of all key contacts including their contact details. You can then add to and amend as you go along.